Gokhiel Weblog: mail signatures

Outlook Signature

Email signature is a short piece of text added in the end of an outgoing email. This is usually containing details about the sender such as position, company and telephone or contact numbers.
Several email signatures can be created in Outlook which you can use depending on the purpose of the email. Signatures can also be formatted by using colors and different font styles to make it more interesting.
Actually you can add signature image also in your email but for your security and privacy reason I recommended not using it in your email signature.

Follow the step below to create email signature :

CREATE A SIGNATURE IN OUTLOOK 2007

1. Open your Microsoft Outlook 2007->Tools->Option

2. In Options window -> click the Signature

3. In E-mail Signature tab, click on New button. Type the name for this Signature in the next window and click OK button.

4. In Edit Signature, you may type the your details such us Name, position and contact number. When your done click Save button

5. You can repeat step 3 – 4 to create another email signature
6. Click OK button to accept the changes and to close the Signature and Stationary form or window.

AUTOMATICALLY ADD SIGNATURE TO YOUR MESSAGE

At the right side of the Signature and Stationary window, you will be able to choose and assign the default signature for new messages and replies/forwarded emails. The signature you assigned to these will be automatically added to your new messages or reply and forwarded emails.

Follow the procedure below to assign the signature.
New Message/Email:
a. Click the arrow-down button aligned to the New Messages:
b. Choose the name of the signature you want to appear in your new messages.
Replies/Forwarded Emails:
1. Click the arrow-down button aligned to the Replies/Forwards
2. Choose the name of the signature you want to appear in your reply or forwarded messages.

3. Click OK button to accept all changes.
4. To check, create a new email or reply to an email and see if your created signature appeared in your new email reply or forwarded emails

MANUALLY ADD SIGNATURE TO YOUR MESSAGE

Manual adding of signature can be done if you don’t want Outlook to add the signature automatically and if you want to control the use of the email signature.

1. Create a new email.
2. Go to Insert tab and click on Signature pull down arrow to see the available signatures.