Gokhiel Weblog: Managing Messages By Using Rules - How to received email in specified folder in Outlook 2007

Microsoft Outlook Tips

Rule: One or more automatic actions taken on e-mail messages and meeting requests that meet certain conditions, along with any exceptions to those conditions. Rules are also referred to as filters.

Rules help you manage your e-mail messages by performing actions on messages that match a specific set of conditions. After you create a rule, Microsoft Outlook applies the rule when a message arrives in your Inbox or when you send a message. For example, you can automatically:
• Forward to your manager all messages sent by someone when they arrive in your Inbox.
• Assign the category Sales to all messages you send that have the word "sales" in the Subject box. Flag each meeting request or meeting update you receive from your manager.

You can also run one or more of your rules manually. Running rules manually allows you to selectively apply them to messages already in your Inbox or in another folder.

Follow the steps below for how to received email in specified folder:

Create New Folder

1. Open Microsoft Outlook 2007
2. Right Click Inbox Folder and click New Folder

3. Create New Folder and click OK ( this folder will receive email from selected name from your contact list)

4. New Folder Successfully created

After create a new folder then create a new rules, here’s the steps :

Create New Rules

1. Open Microsoft Outlook, go to Tool -> Rules and Alerts..
2. Click New Rule..

3 Manage the Rules wizard
• Tickmark start creating arule from template
• In Step 1: Select a template then select Move message from someone to a folder
• In step 2: Edit the rule description then click people or distribution list

See the the picture below

4. After you click people or distribution list select the name from your email contact list. (the selected name in contact list will move to specific folder)