How to export and save Microsoft office files to the PDF format

Microsoft Excel Tips

You can save files created by many 2007 Microsoft Office system programs in Portable Document Format (PDF), which is a common format for sharing documents.

PDF is a fixed-layout electronic file format that preserves document formatting and enables file sharing. The PDF format ensures that when the file is viewed online or printed, it retains exactly the format that you intended, and that data in the file cannot easily be changed. The PDF format is also useful for documents that will be reproduced by using commercial printing methods.

1. Click the Microsoft Office Button, point to the arrow next to Save As, and then click PDF or XPS.



Note: if you can not find Save as PDF or XPS you need to install Microsoft office add-in, You can download an add-in from here

2. In the File Name list, type or select a name for the document.
In the Save as type list, click PDF.

If you want to open the file immediately after saving it, tick mark the Open file after publishing check box. This check box is available only if you have a PDF reader installed on your computer.

Next to Optimize for, do one of the following, depending on whether file size or print quality is more important to you:
• If the document requires high print quality, click Standard (publishing online and printing).
• If the print quality is less important than file size, click Minimum size (publishing online).




3. Click Options to set the page range to be printed, to choose whether markup should be printed, and to select the output options. Click OK.

4. Click Publish.

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